Secretary and Admin Support, Singapore ID-7877

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About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

 

The Team

You will be responsible for providing secretarial support to Managing Directors (MDs) assigned to you as well as providing general office support. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of administrative matters. In addition, your responsibilities include:

 


How you will contribute

  • Executive Calendar Management: Proactively manage and optimize the calendars of our Managing Directors, ensuring efficient scheduling and prioritization of appointments.
  • Comprehensive Travel Coordination: Manage all travel arrangements, including visa applications, flight bookings, and accommodation reservations, adhering to current travel policies and protocols.
  • Meeting and Event Coordination: Seamlessly organize and coordinate internal and external meetings, both on-site and virtually, ensuring smooth execution and effective communication.
  • Expense Management: Accurately and promptly process expense claims through the company's system, maintaining meticulous records and ensuring timely submission.
  • Contact Database Management: Develop and maintain a comprehensive contact database for our Managing Directors, including accurate scanning and entry of business card details and regular updates.
  • Regional Executive Assistant Collaboration: Collaborate effectively with Executive Assistants across the region, providing mutual support and ensuring seamless coverage during periods of absence.
  • General Office Administration: Manage day-to-day office administrative tasks, including processing incoming and outgoing mail and parcels, coordinating courier services, and handling dispatch arrangements.
  • Ad Hoc Administrative Support for Projects: Provide flexible and responsive administrative support as required and participate in projects and events, contributing to the overall efficiency and effectiveness of the team.

 

Qualifications

  • Diploma qualification with a minimum of three (3) years of proven experience in a similar executive support role.
  • Demonstrated ability to be meticulous, independent, and adept at multitasking, with exceptional organizational and time-management skills.
  • A collaborative team player with a proactive, "can-do" attitude and a strong commitment to achieving results.

 


Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.
We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

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