Young Speakers’ Centre Admin Assistant - Permanent ID-5532
Hi there! We are looking for a cheerful, organised, and committed person to join our team as a permanent weekends Centre Executive!
Our Coaches are dedicated to inspiring young children in communication and public speaking skills, so we need an energetic admin superstar to help with the important behind-the-scenes operations!
YOU MUST LOVE:
- Kids! You enjoy being around young children and supporting their learning journey.
- Organising! You feel a sense of satisfaction when schedules, classrooms, and attendance sheets are neat and in order.
- Helping People! You love assisting parents, children, and trainers to create a smooth experience.
- Preparing Classrooms! You enjoy ensuring classrooms are set up and welcoming before lessons start.
JOB SCOPE
As our Centre Executive, you’ll be the heart of our centre’s daily coordination and parent support efforts.
Your responsibilities include:
Parent and Student Support
- Greet parents and students warmly when they arrive.
- Handle walk-in, phone, and email enquiries politely and efficiently.
- Assist parents in understanding trial class schedules, programme details, and class timings.
- Follow up on trial class experiences and assist with registration processes—no sales quotas!
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Centre Coordination
- Prepare classrooms with teaching materials and seating setups.
- Take daily attendance and assign classrooms to trainers and students.
- Support logistics for monthly presentations and showcase events.
- Keep common areas clean, neat, and welcoming.
Administrative Support
- Maintain student records, schedules, and centre information.
- Update parents on class changes, school holiday timings, and other important announcements.
Other Responsibilities
- Perform simple housekeeping tasks.
- Support ad hoc duties assigned by the Centre Supervisor to ensure smooth operations.
WHAT YOU’LL BRING TO THE ROLE:
- Positive Attitude: A friendly and caring personality around children and families.
- Organisational Skills: Enjoyment in keeping logistics, files, and schedules well-managed.
- Communication Skills: Able to interact clearly and professionally with parents and team members.
- Tech Savviness: Proficiency with Microsoft Word, Excel, and basic digital tools.
- Bilingual Advantage: English and Chinese proficiency to support Mandarin-speaking parents.
- Willingness to Learn: Training provided if you are new to enrichment centre environments!
